Internal use (Antonela): this is the English proposal sent after the 20-minute discovery call — for HQ buyers, global benefits teams and English-first HR leads in Romania. Fill every {{FIELD}}, delete the packages you are not recommending, print to PDF and send within 24 hours of the call — speed signals professionalism. The Romanian sister document is propunere-template.html.

Commercial proposal · confidential

Menopause at Work programme for {{Company}}

Prepared for: {{Name, role}} · Date: {{date}} · Valid for 30 days

1. What I understood from our conversation

{{Company}} employs approximately {{N}} people in Romania, of whom roughly {{n}} are women aged 40–55, concentrated in {{departments / roles / sites}}.
Priorities you named: {{retention / engagement / alignment with the group menopause policy / ESG & DEI reporting / other}}.
Specific context: {{existing HQ menopause policy or vendor (e.g. Peppy, Maven)? recent departures or engagement-survey signals? October / awareness-month timing?}}

The underlying numbers: Romania's first national menopause study (CURS, 2026) found that roughly 2 in 3 women aged 40–65 work through menopausal symptoms and 67% have never raised the subject at work. The cost hides in presenteeism and in "unexplained" departures of your most experienced women — the UK benchmark is 1 in 10 leaving a job because of symptoms (Fawcett Society, 2022, labelled as a UK figure).

2. The recommended package

For the situation described above, I recommend the {{Menopause-Friendly Starter}} package. The full ladder, so you can see where it sits:

Package	What it contains	Indicative investment
Awareness Session	60–90 min live masterclass for all staff (RO/EN) + anonymous Q&A	€500–800
Manager + Staff Bundle	Staff masterclass + 45-min manager briefing + one-page HR adjustments sheet	€1,000–1,600
Menopause-Friendly Starter ⭐	Anonymous pulse survey + "hidden exposure" readout + both sessions + workplace playbook + 60-day follow-up	€1,800–3,000
Annual Certification Partner	Starter + quarterly refreshers + "Menopause-Friendly Employer" certification + annual re-survey and market benchmark	€3,600–6,000 / year

EUR figures are the euro anchors of the published RON price list (2,500–4,000 / 5,000–8,000 / 9,000–15,000 / 18,000–30,000 RON). The final quote in section 4 is fixed, not a range — it depends on headcount, sites and language mix.

3. Scope and deliverables — {{selected package}}

Stage	Deliverable	When
1. Anonymous pulse survey	5-minute online questionnaire for employees; aggregate-only "hidden exposure" report for HR (hard n≥5 suppression threshold, zero individual data, no free-text fields)	Weeks 1–2
2. Readout	45-min working session with HR: what the data says, where the exposure sits, what to prioritise	Week 3
3. All-staff masterclass	"Menopause: 5 things that actually help" — 60–90 min, live {{online / on-site}}, open to everyone, anonymous Q&A	Week 3–4
4. Manager briefing	45 min: realistic scenarios, language that works, reasonable adjustments + a one-page manager guide	Week 4–5
5. Workplace playbook	Adjustments menu, model internal-policy section, communication plan — mapped to {{your group policy, if one exists}}	Week 5–6
6. Embed & follow-up	Implementation check-in (week 8) and a 60-day review call with before/after results and a recommendation for the next step	Week 8 → day 60

Delivery languages: Romanian and English (both native-level for the audience — sessions can run twice, once per language, at no extra charge within the same site). Delivered personally by Antonela Butuc, MSc Nutrition (Carol Davila University of Medicine, Bucharest) and MSc Exercise & Nutrition Science (University of Chester, UK), specialising in nutrition and brain health through midlife.

4. Investment

{{Menopause-Friendly Starter}} — up to {{X}} participants, {{1 site}}	{{€2,400}}
{{Optional: additional session for shift 2 / second site}}	{{€500}}
{{Optional: parallel English-language delivery for international teams}}	{{included / €X}}
Total	{{€X,XXX}}

Invoiced from an EU (Irish) entity. For VAT-registered companies in Romania and other EU member states, intra-EU B2B reverse charge applies (invoice marked "reverse charge" — no VAT cash-flow on your side). Payment: 50% on signature, 50% on completion of the workplace playbook stage; payment term 15 days.

5. What we measure

Before/after aggregate scores using an MRS-informed instrument (Menopause Rating Scale logic, adapted for workplace self-report): symptom load, declared impact on work, confidence in the company's support, intention to stay;
Participation in the survey and each session, plus anonymous post-session feedback;
Manager confidence pre/post the briefing (would you know what to say and what to offer?);
A final report with the deltas and a concrete recommendation — the evidence base for your decision on {{annual certification / continuation}}.

Data protection, stated plainly: the survey collects no names, emails, IP addresses or free text. Results exist only as aggregates and any cut below n≥5 respondents is suppressed automatically — neither we nor the employer can ever link a response to a person. The full security fact sheet: metodamidlife.ro/en/docs/security-and-data-protection.html. A signed DPA is annexed to the contract.

6. Founding Partner terms — 2026

The first five companies that sign an engagement in 2026 receive Founding Partner status:

Two-year price lock — the rates in this proposal are frozen for any repeat or upgraded engagement signed before {{31 December 2028}}, including the step up to Annual Certification Partner;
Co-branded case study — written with you, published only with your written approval, positioning {{Company}} among the first menopause-friendly employers in Romania;
Reference agreement (annex A) — you agree to a maximum of one reference call per quarter with a prospective client, mutual logo rights for credential lists, and the case study above. Every use beyond that list requires separate written consent. This annex is what earns the price lock — it is a fair trade, not fine print.

7. Framework terms

Rescheduling SLA: either party may reschedule any session with at least 5 working days' notice at no cost; the provider guarantees an alternative date within 10 working days.
Confidentiality: mutual — your business information and our programme materials remain confidential; nothing is published without written approval.
Personal data: the pulse survey is anonymous by construction (aggregate-only, n≥5 threshold); the data-security fact sheet and a signed DPA are annexed to the contract. The employer never receives individual responses, under any circumstances.
Non-medical scope: all services are lifestyle education and workplace capability (nutrition, sleep, focus, manager skills). They are not medical services and do not replace medical consultation, diagnosis or treatment; medical questions from employees — including anything about hormone therapy or medication — are referred to their own physicians.
Liability: capped at the fees paid under this engagement. Professional indemnity insurance: {{insurer, cover limit}}.
Payment: 50% on signature, 50% on completion of the playbook stage; 15-day payment term; intra-EU reverse charge for VAT-registered EU companies.

8. Acceptance

To accept, reply to the covering email confirming the package and your preferred start window — the contract and advance invoice follow within 24 hours, and we book the 30-minute kick-off with HR to launch the survey.

Company	{{legal entity name}}
Package confirmed	{{package}} · Total: {{€X,XXX}}
Preferred start window	{{month / week}}
Authorised signatory (name, role)	{{ }}
Signature · date

Antonela Butuc · Nutritionist, MSc (Bucharest) · MSc (Chester, UK) · Metoda Midlife
contact@metodamidlife.ro · metodamidlife.ro/en/corporate-services.html